The West Augusta Guard

West Augusta Guard

Meeting held November 14, 2009

Meeting called to order at 3:30 PM

            Members Present:

1. Captain Carl Brandt
2. 1^st Sgt. Bobby Anderson
3. Pvt. Waverly Adcock
4. Pvt. Bobby Lee Anderson
5. Pvt. Byron Faidley
6. Pvt. Bruce Houle

Pending Members:

1. Bryant Clemens (3 events)
2. Tracey Reynolds (4 events)

Petitioning Members:

1.      Mark Kindy

2.      Tracey Smith (Sons: Dakota and Dale)

Civilians Present:

1.      Gloria Houle

2.      Carolyn Morris

3.      Bethany Reynolds

4.      Christina Anderson

Old Business:

            Bobby mentioned that we still have twenty or more books left that need to be sold.  He urged a consorted effort by the company to make sure they are sold so we can turn over the money to Nancy Sorrels. 

            Bruce let the company know that he had not been compensated for his rental of the Port-A-Pot from the July 4^th Parade.  He says he paid the $80.00 out of his pocket.

A motion was made to pay Bruce out of the company funds.  The motion was seconded.  The vote was cast and unanimously agrees that he be paid from the company account. 

New Business:

            Nominations: Carl felt that there would be no need to have an elected Brevet Corporal this coming year. 

            Nominations for offices were:

1.      Captain:  Carl Brandt

2.      1^st Sergeant: Bobby Anderson

3.      Treasurer: Jim Stevenson, Bobby Anderson

4.      Secretary: Waverly Adcock

            Capt. Brandt discussed his expectations for the roll of treasurer and that he feels it necessary that the company be kept informed monthly on events and registrations. 

Nominations were closed.

Elections:

            Since the office of Treasurer was the only office with two nominees, it would be the only one voted on. 

The Vote casts was: Jim Stevenson: 0 votes; Bobby Anderson 6 votes

Bobby Anderson will be the Treasurer for the 2010 season.  Gloria Houle agreed to be his assistant. 

Elections Closed

Membership Discussion:

            Waverly reported that he spoke to Wayne McDorman and that he wishes to be a member of the West Augusta Guard.  Wayne, being a former member of the Augusta Greys, is grandfathered into the company by a simple majority vote of the membership of the WAG.  Wayne has expressed his desire to join the company and spoken to his former company commander, thus meeting the criteria for membership in the WAG. 

            A motion was made to make Wayne McDorman a member of the WAG. The motion was seconded.  The vote was taken and it was agreed on unanimously to make Wayne a member.     

Events:

            December 2009:

1.      December 5, 2009 The Lynchburg Christmas Parade (Company Event) The parade starts at 5:00 PM and there will be a party with the 11^th Virginia at Colonial Hills Golf Course following the parade.  The 11^th Virginia is out sponsor unit and it was felt that we should support their event.

January 2010:

1.      January 16, 2010 Lee-Jackson Day in Lexington, VA (Company Event) we will meet at the Stonewall Jackson Cemetery to begin the ceremony then move to Lee Chapel to lay wreaths at each grave.  After the ceremonies we will have dinner at Macado’s.

            February 2010:

1.      February: there was discussion of a company drill weekend.  Discussion was tabled until the January meeting in Lexington.  There is a possibility of having a work day at the Battle of Waynesboro site.

March 2010:

1.      March 5-7, 2010: The Battle of Waynesboro.  (Maximum Turnout Company Event) Please plan on being Yankee for this event. 

2.      March 19-21, 2010: The Battle of Bentonville, NC.  (Individual Event) Registration is $8.00 before January 1, 2010. 

April 2010: No Events

May 2010:

1.      May 14-16, 2010: Fort Pocahontas, (Company Event) Registration is $10.00 per person (free for ages 12 and under)

2.      May 30, 2010 Confederate Memorial Day at Thornrose Cemetery (Company Event)

3.      May 31, 2010 Silent Guard at Thornrose Cemetery meeting at the monument at 9:00 AM. 

June 2010: No Events

July 2010:

1.      Forth of July Parade at Gypsy Hill Park

August 2010:

1.      White Sulphur Springs will be tabled until the January meeting. 

September 2010:

1.      September 17-19, 2010 Battle of Luray (Company Event)

October 2010:

1.      Discussion on Cedar Creek or Droop Mt.  It was agreed that we will go to Droop Mt. pending the event is held, if not we will make Cedar Creek the company event. 

2.      October 29-30, 2010 possible dates for Waynesboro and New Market Lantern Tours. 

November 2010: No events discussed at this time. 

Meeting was adjurned.

Minutes from the meeting held at the Southern Inn in Lexington, VA on January 17, 2009

A brief meeting was held by members of the West Augusta Guard.

Old Business:

The event at Bedford has been cancelled this year.  Capt. Brandt suggested we do the event at Buchanan on April 24-26, 2009

Motion was made by Bruce Houle to make this a company event.  Motion seconded.  Vote was taken and the motion passed.

Details of the event will be forthcoming. 

New Business:

Waverly Adcock and Bobby Anderson presented the compnay an event to be held on February 22, 2009 at the Court House in Staunton to celebrate Washington's birthday.  Historically, in 1859 the women of Staunton held a fair to collect money to help build a drill hall for the WAG.  They did this on Washington's birthday and used the celebrations to festivities to raise money.  We are still in the planning side of the event, but maximum turnout would be needed.  It would only be 4 hours on that Sunday starting after churchtime.  We are asking that the ladies of the company especially come out to help.  We may be able to raise money for the company. 

A motion was made to make this a company event.  Motion was seconded.  Vote was taken and motion passed.

A meeting will be held on February 7, 2009 to discuss company business.  We will meet at Jim Stevenson's house at 9:00 AM that Saturday morning. 

Laura Brandt presented the WAG with an invitation from the UDC for a grave marking ceremony on March 28, 2009

Bobby Anderson and Waverly Adcock will start looking into doing the event at the Plumb House in Waynesboro for March.

Jim Stevenson brought us up to date on the bank account.  He has opened an account with Pendleton Bank.  We also now have a tax ID and are now organized as a social organization and we are able to have fundraisers and collect money.  Thanks to Jim for getting everything together for the new year.

Richard Armstrong presented the company with a copy of the resolution that will be presented to Del. Chris Saxmon to have the WAG recognized by the state of Virginia as a reactivated Civil War unit.  The recognition would come from the Virginia State 150th Commemoration Comission. 

Meeting Adjourned. 

Meeting was called to order at 12:37 PM by Captain Carl Brandt.

1. Old Business

Motion to have open elections was made, seconded, and passed by unanimous vote of the company. 

The meeting was turned over to Secretary Waverly Adcock.

The list of nominations were read and each position was voted on in oder.

1. Captain: Carl Brandt: 8 votes

                 Bobby Anderson: 1 vote (Carl voted for Bobby)

2. Seargent: Bobby Anderson: 8 votes for

                                              1 vote against (Bobby voted against himself)

3. Brevet Corporal: Justin Broyles: 5 votes

                              Jim Stevenson: 4 votes

4. Secretary: Waverly Adcock: 8 votes for

                                               1 vote against (Waverly voted against himself)

5. Treasurer: Jim Stevenson: 9 votes

                    Bobby Anderson: declined to run before the vote.

The new list of Officers and NCO for the 2008-2009 mseason are:

Captain Carl Brandt

Seargent Bobby Anderson

Brevet Corporal Justin Broyles

Secretary Waverly Adcock

Treasurer Jim Stevenson

Congratulations to our leadership.

A motion was made, seconded, and passed to make Bobby Anderson assistant treasurer and work with Jim when needed. 

2. Many in the group took time to say thank you and congratulate the members of the company for the tremendous year the WAG has had and look forward to the future. 

3. Motion was made by Captain Brandt to set the 2009 dues at $20.00 for soldiers, $30.00 for families.  Motion was seconded and passed.

4. Waverly Adcock made a motion to waive Richard Armstrong's dues for his contribution of the new WAG banner.  Motion was seconded and passed. 

New Business

1. James Brown, captain of the 8th Virginia Infantry spoke to the WAG and invited us to march with his unit in the Christmas parade in Marshall, VA on December 6, 2008 at 11:00 AM. 

2. Captain Brandt made a motion that the West Augusta Guard petition to join Longstreet's Corp.  Motion was seconded and passed by unanimous vote. 

3. Events.

  It was agreed that as probationary members of Longstreet's Corp we will effort to make as many Corp events and Corp sanctioned events as possible. 

  Decemmber 6, 2008 Christmas Parade at Marshall, VA, unanimous vote, Company Event

  January 17, 2009 Lee/ Jackson Day  at Lexington, VA, unanimous vote, Maximum Turnout Event

 Jim Stevenson discussed us doing an out of state event next year, he suggested the Battle of Olustee, in Florida.  The event is in February. 

  March 14, 2009 Endview Plantation Voted to be an individual event.

  April 18, 2009 Bedford, VA Company voted to be a company event and will be done as the 2nd New Hampshire to support the 11th VA.

  May 2009 New Market, VA Carl announced that he may not be there for that event.  Company voted that it will be an company event.  Bobby Anderson will be in charge. 

  July 4th, 2009 Staunton 4th of July Parade voted a company event with Maximum turnout. 

Meeting Dismissed at 2:08 PM

A meeting was held of the West Augusta Guard on August 16, 2008.

Roberts Rules of Order were suspended by vote of the company.

Old Business

1. By-laws

Capt. Brandt read the by-laws and each article was considered and voted upon. (please consult your by-laws for the updated changes)

Article 1: Unit Designation

All Sections passed

Article 2: Unit Objectives

All sections passed

Article 3: Membership

All Sections passed

Article 4: Voting

All sections passed.

Article 5: Dues

All sections passed

Article 6: Officers

All sections passed

Article 7: Rules for Members

All sections passed

Article 8: Suspensions Or Explusions

All sections passed

Article 9: Amendments

All sections passed

Copies of the by-laws will be re-typed with new changes and sent out to each member.

2. Dues for the 2008 season were set at $20.00 per soldier and $30.00 per family (consisting of a father and son)

3. Members dues paid at meeting were:

Byron Faidley $20.00

Justin Broyles $20.00

Richard Armstrong $20.00

Waverly Adcock $20.00

Carl Brandt $20.00

Bobby Anderson $20.00

Bruce Houle $20.00

Meeting was concluded by unanimous vote. 

Minutes for the meeting held on January 19, 2008

Members attending:

Waverly Adcock, Bobby Anderson, Carl Brandt, Justin Broyles, Byron Faidley, Bruce Houle, Dylan Sheffer

Meeting was called to order and the first order of business was to elect a secretary. 

Nominations for secretary were open.  Waverly Adcock was nominated by Bobby Anderson and seconded by Bruce Houle.

The election for secretary was held and Waverly Adcock is now the company secretary.

The second order of business was a motion made by Carl Brandt to adopt the by-laws of the old company with the intent of revising them by New Market weekend and having them prepared to vote on at Gettysburg 2008.  The motion was seconded by Bruce Houle. 

The motion was voted on and passed unanimously. 

Waverly Adcock made a motion to elect a commanding officer and one non-commissioned officer.  Bruce Houle seconded the motion. 

The motion was voted on and passed unanimously.

Waverly Adcock nominated Carl Brandt for company commander and Bobby Anderson as NCO

Bobby Anderson nominated Bruce Houle for company commander and NCO

The results of the election were: Company commander-

Carl Brandt 6 votes, Bruce Houle 1 vote.  Carl Brandt is now Company Commander

 NCO- Bobby Anderson 5 votes, Bruce Houle 2 votes.  Bobby Anderson is now Compnay NCO

Carl Brandt made a motion for the election of a company treasurer.  Waverly Adcock seconded the motion. 

Nominations were opened for treasurer.  The nomoniees were Bobby Anderson and Bruce Houle.  Bobby Anderson was elected company treasurer by a vote of 6 to 1.  Bobby Anderson is now company treasurer. 

Next order of business was Events.  (These will be listed on the Events page of this web site) 

Next order of business was the militia uniforms.  Waverly Adcock researched and produced copies of the 1858 by-laws of the West Augusta Guard which contains a detailed discription of the uniforms of the WAG.  It was agreed that Byron Faidley and Waverly Adcock would form a uniform research commitee.  The section of the by-laws that deals with the uniforms wil be added to the militia uniform section of the company web site along with recommendations made by Byron Faidley.  Copies of the 1858 by-laws were passed out to all members present, if you would like a copy please contact the secretary. 

The next order of business was a continuation of the events discussion.  It was agreed upon that these will be tabled until the meeting held at the drill weekend in February.  Also dues will be discussed. 

The meeting was adjurned at 1820.