The West Augusta Guard
Home of the 5th Virginia Infantry Company "L"
Meeting on February 7, 2009
Meeting was called to order at 1:38 PM
Members of the company present: Jim Stevenson, Bruce Houle, Richard Armstrong, Carl Brandt, and Waverly Adcock
Capt. Brandt thanked Jim for his work on the treasury and getting the company it's tax exempt status.
Capt. Brandt gave a report on the Longstreet's Corps Meeting help on January 30-31, 2009. The WAG are now probationary members of the Corps and it was voted that probationary companies will now pay dues. Dues for the Corps were set for the year at $80.00 and need to be paid to Art Wingo by the end of March. Jim will send a check promptly.
Here are a list of events that were voted on by the Corps:
Corps Sanctioned Events:
Endview Plantation March 13-15, 2009
Spotsylvania May 1-3, 2009
New Market, May 15-17, 2009
Gettysburg July 3-5, 2009
Corps Events:
Cedar Creek October 16-18, 2009
Here is the list of events voted on for the WAG for the year 2009:
Endview Plantation March 13-15, 2009 Company Event
UDC Ceremony at Greenville Methodist Church March 28, 2009 Company Event
Buchanan April 24-26, 2009 was voted not a Company Event
New Market May 15-17, 2009 Company Event
July 4th Parade at Gypsy Hill Park July 4th, 2009 Company Event
White Sulphur Springs August 14-16, 2009 Company Event
Dayton Days at Fort Harrison October 3, 2009 Company Event
Cedar Creek October 16-18, 2009 Company Event
Other events discussed:
Middlebrook Village Days May 2, 2009 Conflicts with Spotsylvania
Court Days Festival at Harrisonburg June 6th, 2009
Atlanta September 4-6, 2009
Carnifax Ferry, WV September 11-13, 2009
Standardsville September 18-20, 2009
Fort Branch, NC November 6-8, 2009
For the event on February 22, 2009 George Washington Birthday Celebration
Waverly reported on what was going on so far. We now have permission to use the Augusta County Courthouse and will set up a bake sale and living history. It was agreed on that the company will donate 25% of all proceeds from the bake sale to the Augusta County Historic Society. A loose itinerary was established for the event. The event will begin at noon on Sunday and all participants need to be at the courthouse at 11:30 AM. We need a major commitment from the company to make this event work. Waverly will get this in the local media announcements.
Waverly will look into upgrading the web site for next year. He will report his findings at the next company meeting.
Bruce wishes us to begin looking into making a new battle flag. The one we are using now belongs to him and he would like to keep it in good shape. Richard will take up the task of making a 48" X 48" flag and we will paint on the battle honors as we progress throughout the years.
The web site will be updated shortly with event registration information. Please send checks made out to:
West Augusta Guard to Jim Stevenson. His address is:
511 Virginia Ave.
Harrisonburg, VA 22802
540-438-9309
Remember Company Dues need to be paid by the end of February, 2009. Dues are $20.00 for individuals, $30.00 for Fathers and Sons.
Meeting was ajourned at 4:00 PM
Minutes from meeting on Jan. 17, 2009
Minutes from the meeting held at the Southern Inn in Lexington, VA on January 17, 2009
A brief meeting was held by members of the West Augusta Guard.
Old Business:
The event at Bedford has been cancelled this year. Capt. Brandt suggested we do the event at Buchanan on April 24-26, 2009
Motion was made by Bruce Houle to make this a company event. Motion seconded. Vote was taken and the motion passed.
Details of the event will be forthcoming.
New Business:
Waverly Adcock and Bobby Anderson presented the compnay an event to be held on February 22, 2009 at the Court House in Staunton to celebrate Washington's birthday. Historically, in 1859 the women of Staunton held a fair to collect money to help build a drill hall for the WAG. They did this on Washington's birthday and used the celebrations to festivities to raise money. We are still in the planning side of the event, but maximum turnout would be needed. It would only be 4 hours on that Sunday starting after churchtime. We are asking that the ladies of the company especially come out to help. We may be able to raise money for the company.
A motion was made to make this a company event. Motion was seconded. Vote was taken and motion passed.
A meeting will be held on February 7, 2009 to discuss company business. We will meet at Jim Stevenson's house at 9:00 AM that Saturday morning.
Laura Brandt presented the WAG with an invitation from the UDC for a grave marking ceremony on March 28, 2009
Bobby Anderson and Waverly Adcock will start looking into doing the event at the Plumb House in Waynesboro for March.
Jim Stevenson brought us up to date on the bank account. He has opened an account with Pendleton Bank. We also now have a tax ID and are now organized as a social organization and we are able to have fundraisers and collect money. Thanks to Jim for getting everything together for the new year.
Richard Armstrong presented the company with a copy of the resolution that will be presented to Del. Chris Saxmon to have the WAG recognized by the state of Virginia as a reactivated Civil War unit. The recognition would come from the Virginia State 150th Commemoration Comission.
Meeting Adjourned.
Meeting held in Staunton, VA on November 8, 2008
Meeting was called to order at 12:37 PM by Captain Carl Brandt.
1. Old Business
Motion to have open elections was made, seconded, and passed by unanimous vote of the company.
The meeting was turned over to Secretary Waverly Adcock.
The list of nominations were read and each position was voted on in oder.
1. Captain: Carl Brandt: 8 votes
Bobby Anderson: 1 vote (Carl voted for Bobby)
2. Seargent: Bobby Anderson: 8 votes for
1 vote against (Bobby voted against himself)
3. Brevet Corporal: Justin Broyles: 5 votes
Jim Stevenson: 4 votes
4. Secretary: Waverly Adcock: 8 votes for
1 vote against (Waverly voted against himself)
5. Treasurer: Jim Stevenson: 9 votes
Bobby Anderson: declined to run before the vote.
The new list of Officers and NCO for the 2008-2009 mseason are:
Captain Carl Brandt
Seargent Bobby Anderson
Brevet Corporal Justin Broyles
Secretary Waverly Adcock
Treasurer Jim Stevenson
Congratulations to our leadership.
A motion was made, seconded, and passed to make Bobby Anderson assistant treasurer and work with Jim when needed.
2. Many in the group took time to say thank you and congratulate the members of the company for the tremendous year the WAG has had and look forward to the future.
3. Motion was made by Captain Brandt to set the 2009 dues at $20.00 for soldiers, $30.00 for families. Motion was seconded and passed.
4. Waverly Adcock made a motion to waive Richard Armstrong's dues for his contribution of the new WAG banner. Motion was seconded and passed.
New Business
1. James Brown, captain of the 8th Virginia Infantry spoke to the WAG and invited us to march with his unit in the Christmas parade in Marshall, VA on December 6, 2008 at 11:00 AM.
2. Captain Brandt made a motion that the West Augusta Guard petition to join Longstreet's Corp. Motion was seconded and passed by unanimous vote.
3. Events.
It was agreed that as probationary members of Longstreet's Corp we will effort to make as many Corp events and Corp sanctioned events as possible.
Decemmber 6, 2008 Christmas Parade at Marshall, VA, unanimous vote, Company Event
January 17, 2009 Lee/ Jackson Day at Lexington, VA, unanimous vote, Maximum Turnout Event
Jim Stevenson discussed us doing an out of state event next year, he suggested the Battle of Olustee, in Florida. The event is in February.
March 14, 2009 Endview Plantation Voted to be an individual event.
April 18, 2009 Bedford, VA Company voted to be a company event and will be done as the 2nd New Hampshire to support the 11th VA.
May 2009 New Market, VA Carl announced that he may not be there for that event. Company voted that it will be an company event. Bobby Anderson will be in charge.
July 4th, 2009 Staunton 4th of July Parade voted a company event with Maximum turnout.
Meeting Dismissed at 2:08 PM
August 16, 2008 Meeting at White Sulphur Springs, WV
A meeting was held of the West Augusta Guard on August 16, 2008.
Roberts Rules of Order were suspended by vote of the company.
Old Business
1. By-laws
Capt. Brandt read the by-laws and each article was considered and voted upon. (please consult your by-laws for the updated changes)
Article 1: Unit Designation
All Sections passed
Article 2: Unit Objectives
All sections passed
Article 3: Membership
All Sections passed
Article 4: Voting
All sections passed.
Article 5: Dues
All sections passed
Article 6: Officers
All sections passed
Article 7: Rules for Members
All sections passed
Article 8: Suspensions Or Explusions
All sections passed
Article 9: Amendments
All sections passed
Copies of the by-laws will be re-typed with new changes and sent out to each member.
2. Dues for the 2008 season were set at $20.00 per soldier and $30.00 per family (consisting of a father and son)
3. Members dues paid at meeting were:
Byron Faidley $20.00
Justin Broyles $20.00
Richard Armstrong $20.00
Waverly Adcock $20.00
Carl Brandt $20.00
Bobby Anderson $20.00
Bruce Houle $20.00
Meeting was concluded by unanimous vote.
Meeting Minutes
Minutes for the meeting held on January 19, 2008
Members attending:
Waverly Adcock, Bobby Anderson, Carl Brandt, Justin Broyles, Byron Faidley, Bruce Houle, Dylan Sheffer
Meeting was called to order and the first order of business was to elect a secretary.
Nominations for secretary were open. Waverly Adcock was nominated by Bobby Anderson and seconded by Bruce Houle.
The election for secretary was held and Waverly Adcock is now the company secretary.
The second order of business was a motion made by Carl Brandt to adopt the by-laws of the old company with the intent of revising them by New Market weekend and having them prepared to vote on at Gettysburg 2008. The motion was seconded by Bruce Houle.
The motion was voted on and passed unanimously.
Waverly Adcock made a motion to elect a commanding officer and one non-commissioned officer. Bruce Houle seconded the motion.
The motion was voted on and passed unanimously.
Waverly Adcock nominated Carl Brandt for company commander and Bobby Anderson as NCO
Bobby Anderson nominated Bruce Houle for company commander and NCO
The results of the election were: Company commander-
Carl Brandt 6 votes, Bruce Houle 1 vote. Carl Brandt is now Company Commander
NCO- Bobby Anderson 5 votes, Bruce Houle 2 votes. Bobby Anderson is now Compnay NCO
Carl Brandt made a motion for the election of a company treasurer. Waverly Adcock seconded the motion.
Nominations were opened for treasurer. The nomoniees were Bobby Anderson and Bruce Houle. Bobby Anderson was elected company treasurer by a vote of 6 to 1. Bobby Anderson is now company treasurer.
Next order of business was Events. (These will be listed on the Events page of this web site)
Next order of business was the militia uniforms. Waverly Adcock researched and produced copies of the 1858 by-laws of the West Augusta Guard which contains a detailed discription of the uniforms of the WAG. It was agreed that Byron Faidley and Waverly Adcock would form a uniform research commitee. The section of the by-laws that deals with the uniforms wil be added to the militia uniform section of the company web site along with recommendations made by Byron Faidley. Copies of the 1858 by-laws were passed out to all members present, if you would like a copy please contact the secretary.
The next order of business was a continuation of the events discussion. It was agreed upon that these will be tabled until the meeting held at the drill weekend in February. Also dues will be discussed.
The meeting was adjurned at 1820.
